UW Medicine

Resources and Policies

UW postdoctoral bargaining contract has a minimal annual salary amount that exceed NIH stipends.  Mentors and their departments are responsible for the difference.

Funding for 05.01.2025 to XXXX is contingent on renewal funding or NIH approval of a no-cost extension.

The NRSA change in FTE and leave of absence policies for T32 training grants are:

  • Part-Time Training

Trainees and fellows are typically required to engage in training on a full-time basis, normally considered to be 40 hours per week or as specified by the policies of the recipient institution. Under certain circumstances trainees and fellows may request part-time training to accommodate medical conditions, disability, personal or family situations including child or elder care. Part-time training must be at 50 percent effort or more and will not be approved to accommodate other sources of funding, job opportunities, clinical practice, clinical training, or non-training related responsibilities associated with the trainee’s or fellow’s position at the recipient institution. All such requests must be signed by the trainee or fellow, the Authorized Organizational Representative (AOR) and the training grant Program Director/Principal Investigator (PD/PI) or the fellowship sponsor. The request for part-time training must provide a justification of the need for a reduced level of effort and the expected duration of the period of part-time training. (GPS References: Trainees, Fellows)

Per NIH regulations, trainees may spend on average an additional 25% of their time (10 hours per week) in part-time employment in research, teaching, or clinical activities, so long as those activities do not interfere with, or lengthen, the duration of their training. 

  • Unpaid Leave of Absence

NRSA trainees and fellows requiring extended periods of time away from their research training experience must seek approval from the NIH awarding IC for an unpaid leave of absence. A request letter must be submitted by the AOR, signed by the trainee or fellow as well as the training grant PD/PI or fellowship sponsor. The request must state the reason for the leave of absence and must advise the NIH awarding IC of the anticipated dates of the leave of absence. NRSA Trainees and Fellows and institutions are precluded from spending award funds during the leave of absence; although continued coverage of health insurance would be allowable if in accordance with policy of the sponsoring institution. During a leave of absence, documentation to suspend the award and/or the accrual of service for calculating the payback obligation must be completed and retained by the recipient institution. When the fellowship or research training grant is eventually terminated, the leave of absence must be clearly documented on the Termination Notice. (GPS References: Trainees, Fellows)

  • Extension of an Award or Appointment for Interruptions in Training

Requests for an additional period of graduate or postdoctoral NRSA support will be considered if an event unavoidably alters the planned course of the research training, or if the interruption has significantly detracted from the nature or quality of the planned research training, and if an extension of support would permit completion of the training as planned. Such events include sudden loss of the preceptor’s services or an accident, illness, or other personal situation including birth or adoption of a child, which may prevent a trainee or fellow from effectively pursuing research training for a significant period of time. Requests for additional time will be considered only if accompanied by a strong justification. All such requests must be signed by the trainee or fellow, the AOR and the PD/PI of the training grant or the fellowship sponsor.

More information can be found here: 11.3.16 Other Terms and Conditions (nih.gov)