UW Medicine

Trainee Requirements

Trainees must meet all requirements to the satisfaction of the BMHA Leadership team in order to be considered in good standing on the grant and be eligible for reappointment.

  1. Attend and participate in courses in compliance with syllabi every quarter during appointment period:
    • Fall PATH501
    • Winter PATH517
    • Spring PATH511
  2. Complete the Summer BRI Series in compliance with NIH guidelines.
  3. Attend and present a poster at the annual George M. Martin Memorial Symposium in Fall.
  4. Attend twice yearly mini retreats.
  5. Attend internal and external advisory board meetings as needed.
  6. Correctly cite the T32 grant on any publications produced during appointment period. NIAAA T32 – NIH Publication Policies / My NCBI / Biosketch (sdsu.edu)
  7. Maintain good standing according to the letter below and NIH guidelines. Failure to meet these conditions may result in early termination from the Training Program.

Trainee Appointment Letter Terms:

Stipend level is governed by the NIH and does not change mid-year, regardless of your PhD anniversary date. If your UW salary is higher than the NIH stipend level, either due to departmental discretion or the minimum UW postdoctoral bargaining contract, supplementation up to that salary is the responsibility of your mentor and department. In the event of early termination, the stipend will be prorated according to the amount of time spent in training.

A non-federal UW budget number to which the shortfall can be charged must be provided prior to appointment to the Training Program. The amount of shortfall to be charged to the provided budget will be provided by email to the mentor quarterly.

You will have $750 in travel funds available to you for use prior to April 30. These funds are intended to support attendance at aging-related meetings, such as the American Aging Association Annual Meeting or the Gerontological Society of America Annual Meeting. Trainees will be expected to submit an abstract for poster or platform presentation. Prior approval from the Director is required.

The conditions of your appointment as a trainee on the BMHA Training Grant include:

  • Completion of the “Statement of Appointment”. eraCommons will invite you to register with its online system. After the eraCommons registration you will be instructed to complete your appointment form electronically via xTrain.
  • Full-Time Training. You are expected to pursue your research training full-time. Full time is defined as at least 40 hours per week on research training activities. Any supplemental position, including Teaching Assistantships, or award must be approved by the Director.
  • Trainee Participation in Training Program Activities. You are required to attend and participate in all Training Program Activities. These include the BMHA Retreat, the Annual Biology of Aging Symposium, and didactic activities each academic quarter. Didactic activities include bi-weekly Research Reports during the Autumn and Winter quarters and the weekly Seminar Series and accompanying PATH501 proseminar course during Spring Quarter. In addition, you are required to take PATH517 for credit at least once every two years while in the Training Program.
  • Mentor Participation in Training Program Activities. Participation by the Training Faculty is essential for programmatic success. Mentors are expected to serve as moderator for the bi-weekly Research Reports up to once per academic quarter and to attend the Annual Retreat.
  • Individual Development Plan. You will work with your mentor to create an Individual Development Plan (IDP) for your training. This plan must be submitted to the administrative office prior to your appointment and reviewed/updated annually.
  • Publications. You must acknowledge support from the Biological Mechanisms for Healthy Aging Training Grant NIH/NIA T32 AG066574 in any publications arising during your time in the Training Program or for which work was done while receiving support. All publications must be submitted to PubMed Central in compliance with NIH policy. The author is responsible for submitting the article(s) if the journal does not do that automatically. All citations for publications must be submitted quarterly to Rose Anderson at rosesa@uw.edu.
  • Progress Reports. Trainees and mentors are expected to provide annual research and progress reports and otherwise when requested.
  • Biomedical Research Integrity Series (BRI). The NIH requires BRI training in each stage of your training. For Pre-Doctoral Trainees BRI training must be taken every 4 years. A BRI course is also required for Post- Doctoral Trainees in the first year of their appointment. The NIH requires attendance at a total of five (5) lectures and three (3) discussion sessions of the BRI as soon as possible after your appointment on the Training Grant. These sessions are generally held during Summer Quarter. Attendance is noted and must be reported to the NIH. If you have already taken a NIH Ethics course, or plan to, please contact Rose to let her know, as this may count for your BRI requirement. More information can be found at http://depts.washington.edu/uwbri/
  • Animal Welfare. Trainees working with vertebrate animals must be listed on the appropriate IACUC protocol(s) for their research. Annually, trainees must email Rose Anderson at rosesa@uw.edu to confirm if they are or are not working with vertebrate animals and provide all relevant IACUC protocol number(s) and effective dates.
  • Human Subjects. Trainees working with human subjects must be listed on the appropriate IRB protocol(s) for their research. Annually, trainees must email Rose Anderson at rosesa@uw.edu to confirm if they are or are not working with human subjects and provide copies of all relevant IRB approval paperwork.